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Governing Body

Balsam Academy is a unit of Balaram Memorial Trust established in 2004 - the brainchild of a small group of people who recognised that mainstream schools were finding it extremely difficult to deliver adequate services to the whole school community due to diversity of students, low income and issues based on belief, language and behavioural difficulties. The name Balsam is close to the nature of the school in every aspect.

Having a database of qualified and passionate facilitators who work at Balsam, the Governing Body is in a position to offer cover and assist students in achieving far reaching positive implications not only for the school but for the family and the broader community.

Going forward – the future plan of the Governing Body - finding pathways for young people seeking entry into the workplace, collaboration with organisations which are offering imaginative solutions for young people and which compliment the school ethos, seeking imaginative educational ideas for parents, children and schools and providing a resource for all new community initiatives.

BOARD MEMBERS
Name Designation
Mrs. Saroja Balaram Managing Trustee
Mr.K.Sundar Treasurer
Ms. Anitha Rajendran Secretary
Ms.Asha Rani Balaram Trustee
Mrs. Shubhadaini Joshi Appointed Executive Director
Mrs. Chitra Madhavan Honorary Advisor

SMC

SCHOOL MANAGING COMMITTEE

The School Managing Committee (SMC) is an officially constituted body approved by the Board of Trustees of the school.

SMC is accountable to the school and to the school community, responsible for doing what is in the best interest of the school and what is in the best interest of all students collectively. SMC is accountable to their board and responsible for following the bylaws of the board.

The School Managing Committee comprises of the following members:

  • Chairperson
  • Head of School
  • Four representatives nominated by the Board
  • Two Principals of other schools
  • Two educationists nominated by the Board
  • Two staff members of Balsam Academy
  • Two parents of students in the school

The School Managing Committee shall have the following powers/functions:

  1. It shall have the power to supervise the activities of the school for its smooth functioning.
  2. It will work as per the specific directions given by the Board regarding admissionpolicy. However, admissions will be made as per merit without discretion of caste/creed/religion and region.
  3. It shall consider the welfare of the teachers and employees of the school.
  4. It shall evolve both short-term and long-term programmes for the improvement of the school.
  5. It shall have the powers for making appointment of teachers and non-teaching staff.
  6. It shall exercise financial powers beyond those delegated to the Principal within the budgetary provision of the school.
  7. It shall have the power to take stock of academic programmes and progress of the school without jeopardising the academic freedom of Principal.
  8. It shall guide the Principal to maintain tone and discipline in the school.
  9. It shall ensure that the norms given in the Act of the State and by the CBSE regarding terms and conditions of service and other rules governing recognition/affiliation of the school are strictly adhered to.
  10. It shall ensure that the school gets Furniture, Science equipment, Library books and other teaching aids and the requisite sports material in adequate quantity and on time.
  11. It shall exercise powers to take disciplinary action against staff.
  12. It shall have powers to sanction leave to the Head of the Institution including casual leave.
  13. It shall ensure that no financial irregularity is committed or any irregular procedure regarding admission/examinations is adopted.
  14. It shall have the power to propose to the Board, the rates of tuition fees and other annual charges and review the budget of the school presented by the Principal forforwarding the same to Board for approval.
  15. The Managing Committee will meet at least twice in an academic session
SMC MEMBERS 2018-19
Name Designation
Smt. V.B.Saroja Chairperson
Smt. Starlet Solomon Vincent Ex officio Secretary
Ms. Anitha R Member Trustee
Dr. Vikram Balu Member nominated by the Board
Ms. Ramya Member nominated by the Board
Mrs. Santhana Lakshmi Educationist
Mr. Srinivasan K Educationist
Mrs. Sangeetha M S Educationist
Mrs. Divya Jothi J Educationist
Mr. Hariprasad.H Parent representative-Sr.School
Mr. Thirulogachandar.U Parent representative-Jr.School
Mr.Damodiran .P In house member
Mrs. Kaveri Priya K R In house member
Mrs. Jamuna N G In house member

SCC

SCHOOL CORE COMMITTEE

The school core committee governs and guides, decides and implements policies recommended or ratified by the managing committee and over sees day-to-day running of the school. It is an officially constituted body approved by the Board of Trustees. All role-holders are members of this committee.

SCC makes, modifies, recommends all policies related to school – in terms of micro and meso level operations.

This committee supervises the activity of the school for its smooth functioning. It works in accordance with the specific directions given by the Board regarding all school policy matters. It acts as bridge between the Board, Managing committee and the School.

The School Core Committee comprises of various sub-committees as listed below. They are appointed by the Board to govern one aspect of the school. Each Sub-Committee comprises of members appointed by the appointed members. ALL members hold office for a year and can be reappointed based on their performances.

Members of School Core Committee 2017-18
Sub Committee Objective Appointed Member
Community Outreach Sensitize and engage students in community requirements Vice-Principal
Disaster Management Build skills to prepare, plan and manage disasters of all kinds
Student Alumni Upkeep and cherish the contributions of Balsamites
Student Welfare Ensure emotional and intellectual well-being of children
Beyond Academics Blend in activities to foster holistic development Beyond Academics Coordinator
Health and Wellness Campaign and sensitize citizens about health issues
Fitness and sports Encourage healthy lifestyle through exercise and nutrition
Life Skills and Work Empower students with alternative
Education vocations and skills
Academics Extend support to students and teachers in teaching-learning methods and mentoring Academic Coordinator
STEM Inculcate the scientific temperament to build critical thinking skills
Learning Lab Support students with learning disabilities
Staff Welfare Enhance skills and confidence of staff to enable maximum contribution Head of Operations and Facility Manager
Admissions Ensure fair practices in admissions process
Data Management Collect and analyze data to aid in Whole School Improvement Program
Safety, Security, Transport Ensure safety and security both on-campus and off-campus
Meetings

Each sub-committee shall meet on the dates marked on the school calendar and collectively once every month and be chaired by the President and strictly adhere to the Committee meeting calendar. Every member of the sub-committee must be present and if one is unable to attend a meeting, prior notice and apology must be sent on their behalf. The minutes of each meeting must be recorded properly and submitted to the chair at the end of the meeting.

All the meetings are expected to be open to the school community. There may be times when the meeting or a part of the meeting needs to be closed to protect confidentiality or privacy or for any other valid reason. Should this occur the committee will need to approve a recommendation to hold a closed session.

Absence of President

In absence of the President (School Head) at the time of a meeting, the Vice-President (Deputy Head) must chair the SCC meeting. If neither the president nor the deputy head is present, the members may elect one of themselves to chair the meeting and the minutes should be forwarded to the President after the meeting is adjourned.

Agenda

The agenda will be established by the President. The agenda and associated documents will be distributed whenever possible prior to the day of the meeting.

Members may request additional items added to the agenda in advance of the meeting. Committee may agree at the meeting, that a new item is of sufficient urgency to require immediate attention.

The chairperson may reorder the agenda to deal with important items first, although all the items must be discussed.

Minutes
  • All decisions of the committee shall be recorded as minutes. Key points raised in the discussions may be included in the minutes. Also, the dates and times of meetings, those present and apologies should be included.
  • The minutes shall also indicate who will act in respect of the decision made. Thus, when a decision is made, agreement will also be made as to who will implement it or follow it up.
  • Once the minutes have been accepted as a true and accurate record of the meeting, they are to be signed by the person who chaired the meeting.
  • The minutes shall be distributed with the agenda in the next meeting.
Proceedings of meetings

The President will chair the meeting and facilitate discussion. To do this appropriately and impartially the President would normally refrain from taking part in the discussions. If the President wants to get involved in a discussion on an issue it is common for her/him to allow the Deputy Head to chair the meeting.

The President shall see to that the meeting operates such that:

  • Meetings have a clear purpose, are focused, and have positive and timely outcomes/decisions that are developed after careful considerations.
  • All the members who wish to comment are given opportunity to do so and all are treated equally important in a partnership. The participation of all members is actively promoted.
  • All the members are provided available information to enable them to be aware of the issue being discussed.
  • Meeting procedures are clear and understood by all.
  • Meetings should stick to the agenda items within appropriate time limits, and dealt with decisively.
  • People stay on topic, with one person speaking at a time and everyone respecting and actively listening to the views of others.
  • Discussion is related to committee’s roles and responsibilities.
  • Discussions more suitable for the whole committee or another sub-committee is referred to it.
  • Discussion about individual teachers/students/families or confidential information related to any individual is unacceptable.
  • Opportunity may be given to those no on the committee for input an issue, where deemed appropriate.
  • Proposed points of agreement are in writing to assist the chair to report to the board members.
  • Discussions are to be directed towards making a decision that would be generally accepted, effective, clear, and acceptable to those who will be required to implement it.
  • A decision can be changed by the committee in its normal way of agreeing to other matters.

All other members will assist the President and the Committee by

  • Cooperating with the President on the above points and allowing the standing orders to operate.
  • Respecting opinions, allowing all voices to be heard and treating everyone equally.
  • Working together, trusting each other, respecting confidentiality, sharing tasks and seeking agreed ways forward.
  • Showing goodwill and understanding regarding the roles of the committee and the management/operational/leadership role of the school. Where the respective roles may be unclear, the president will clarify the matter.
  • E-mail to members may be used as a required to circulate information which will either clarify or facilitate/sign off on proposals between meetings.
Reporting

While the sub-committees function under the President, the collective report of all the sub-committees shall be generated and presented to the school community and the Board Members on the first Saturday of every month by the President of SCC.

STC

SCHOOL TRANSPORT COMMITTEE

Based on the guidelines of Tamil Nadu Government regarding `School Transport Committee' Balsam Academy has formalized the School Transport Committee.

Members of the School Transport Committee 2018-19
BALSAM ACADEMY - SCHOOL TRANSPORT COMMITTEE MEMBERS 2018 - 2019
NAME DESIGNATION ZONE
Ms. Starlet Solomon Vincent Principal / Chairperson NA
Mr.U.Kishore Kumar Member Secretary / Transport Manager NA
Mr.P.Rengaraj Parent representative Arcot Zone
Mr.R.Vinoth Kumar Parent representative Sipcot Zone
Mr.J.Elayaraja Parent representative Walaja Zone
Mr.S.Anandan Parent representative Ranipet Zone
Mrs.V.Geetha Parent representative Walaja Zone
Mrs.V.Thamarai Selvi Parent representative Arcot Zone
Mrs.T.Mythili Parent representative Ranipet Zone
Mrs.T.Chitra Parent representative Sipcot Zone
Mrs.K.Sudha Teacher representative Arcot Zone
Mrs.M.Subashini Teacher representative Arcot Zone
Mrs.N.A.Bargavi Teacher representative Ranipet Zone
Mrs.S.Revathi Teacher representative Ranipet Zone
Ms.M.Latha Teacher representative Sipcot Zone
Ms.V.Vanaja Teacher representative Sipcot Zone
Mrs.S. Shanmuga Priya Teacher representative Walaja Zone
Ms. Ameerunisha Teacher representative Walaja Zone
Roles and responsibilities of STC members:
  1. School authority and transport committee is responsible to verify compliance of the norms by all transport providers of the school. This includes both school transport and all the other private transporters as well.
  2. Balsam Academy as a regular practice has been monitoring its own transport system , in accordance to the government guidelines and has verified records of all necessary documents namely RTO permit, registration of vehicle, insurance, road tax document, copy of drivers license and his badge.
  3. All the authorized school buses maintain a daily student attendance register giving details of each child, class, bus stop, address, contact number and blood group. The Parent representatives present had a chance to see the above mentioned documents.
  4. Transport committee takes all the private transporters in the ambit of school and monitor the same.
  5. The school is continually monitoring and reinforcing bus rules with students.
  6. The transport committee will meet on the dates marked on the school calendar.

PTC

PARENT-TEACHER COUNCIL

Parent Teacher Council(PTC) of Balsam Academy is a non-profit, non-political and non-sectarian organisation comprising of Home Room Teachers and parents who work to support the school in a wide variety of ways. The function of PTC is not only to help/support the School in the development of students but also to provide help/support in the improvement and development of the School.

AIMS AND OBJECTIVES:

The aims and objectives of the council shall be:

  • To provide the platform for parents, guardians, and teachers of students of Balsam Academy to meet, exchange, deeply analyze issues, make recommendations and effectively pursue the implementation of decisions on matters affecting education / learning in Balsam Academy.
  • To foster mutual understanding, harmonious relationship and cooperation among parents, guardians, and teachers in the fulfilment of their common aim, the welfare of the school and the pupils/students therein.
  • To secure adequate laws for the care and protection of children and youth Work with the Parent Volunteer System to plan and provide above activities and class room activities that support lesson plans given to the students.
  • Build a sense of community at school through increased and sustained parental participation and involvement in school events.
PTC MEMBERS 2017-18
BALSAM ACADEMY – PARENT TEACHER COUNCIL MEMBERS 2018 - 2019
CLASS PARENT REPRESENTATIVE
LKG-A Mr.A.S.Saravanan
LKG-B Mrs.S.Malathi
UKG- A Mr.V.Ulaganathan
UKG- B Mrs.S.Rekha
Grade 1 A Mr.V.Saravanan
Grade 1 B Mrs.Josalin Kirubanandham
Grade 1 C Mr.P.Muruganandham
Grade 2 A Mrs.M.Gayathri
Grade 2 B Mr.N.K.Ganesh
Grade 2 C Mrs.S.Indhumathi
Grade 3 A Mr.D.Achuthan
Grade 3 B Mrs.P.Pradheepa
Grade 4 A Mr.S.Malik
Grade 4 B Mrs.V.Tamilselvi
Grade 5 A Mrs.B.Devi
Grade 5 B Mr.M.Dhanacheziyan
Grade 5C Mrs.P.Shobana
Grade 6 A Mrs.V.K.Vjayalakshmi
Grade 6 B Mr.V.Stephen Durai Raj
Grade 6 C Mrs.R.Rajini
Grade 7 A Mr.K.R.Amarnath
Grade 7 B Mr.V.S.Surendar
Grade 8A Mrs.S.Uma Maheswari
Grade 8 B Mr.M.G.Ramesh
Grade 9A Mr.K.Arasu
Grade 9B Mrs.B.Varalakshmi
Grade 10 A Mrs.Sujatha Malini
Grade 10 B Mr.R.Mahendran

SCB

Balsam Academy Student Council is a student-based civic organization designed to help promote school spirit and leadership among students.

Students participating in all levels of the Council will maintain a high standard of personal conduct. Council members will demonstrate leadership qualities by serving as good examples of behavior through their words and actions.

All Council members will be expected to participate in approved activities, which will serve to enhance the quality of both the physical and behavior environment of the school.

The objective of our student council is:

  • To develop positive attitudes and to practice good citizenship.
  • To promote harmonious relations throughout the entire school.
  • To improve student/faculty relationships.
  • To improve school morale and general welfare.
  • To provide a forum for student expression.
  • To plan special events or projects.
Members of SCB 2018-19
Member Designation
Mr. Damodiran.P. Head of SCB
Ms. Komal Grover Faculty Advisor – The House of Alpines
Ms. Jamuna.N.G. Faculty Advisor – The House of Grands
Ms. Shobana.K. Faculty Advisor – The House of Himalayans
Ms. Bharathi.P. Faculty Advisor – The House of Tylers
Kalaimani.P Head Boy
Sadhurthika.N. Head Girl
Mugilan.C. Sports Captain
Swathee.K. Beyond Academics Captain
Karunya Lakshmi.H. Alpines House Captain
Sivaranjini.S. Alpines House Vice-Captain
Samyuktha Sakthi.S. Grands House Captain
Vandhana.V.M. Grands House Vice-Captain
Vishal Ram.K.N. Himalayans House Captain
Thrina Soni.R. Himalayans House Vice-Captain
Tharan Vijay.V. Tylers House Captain
Drisha.P. Tylers House Vice-Captain
GRIEVANCE REDRESSAL CELL:

The objective of the Grievance Cell is to develop a responsive and accountable attitude among all the stakeholders to maintain a harmonious educational atmosphere in the school. A Grievance Cell has been constituted for the Redressal of the problems reported by the Students, Staff and Parents of the school with the following objectives:

  • Upholding the dignity of the school by ensuring strife free atmosphere in the school through promoting cordial Student-Student relationship and Student-teacher relationship, Parent-Teacher relationship, etc.
  • Encouraging the Students to express their grievances / problems freely and frankly, without any fear of being victimized.
  • Suggestion / complaint Box is installed in front of the Administrative Block and Academic Block in which the Students, Staff and Parents, who want to remain anonymous, put in writing their grievances and their suggestions for improving the Academics / Administration in the school.
  • Advising members of the school to respect the right and dignity of one another and show utmost restraint and patience whenever any occasion of rift arises.
  • Advising All the Students to refrain from inciting Students against other Students, teachers and school administration.
  • Advising all staffs to be affectionate to the Students and not behave in a vindictive manner towards any of them for any reason.
  • Ragging in any form is strictly prohibited in and outside the institution. Any violation of ragging and disciplinary rules are urgently brought to the notice of the School Principal.
MECHANISM FOR REDRESSAL OF GRIEVANCES OF STUDENTS AND STAFF

The students are the main stakeholders in any institution imparting education, and it’s our endeavour to make all efforts to ensure transparency in all the activities at different stages. Taking this spirit in consideration the school have the set mechanism for students for Redressal of their grievances as under:

The Grievances may broadly include the following complaints of the aggrieved students

  1. Academic
  2. Non-Academic
  3. Grievance related to Assessment
  4. Grievance related to Victimization
  5. Grievance related to Attendance
  6. Grievance related to charging of fees
  7. Grievance regarding conducting of Examinations
  8. Harassment by colleague students or the teachers etc.

It is good to air a grievance rather than to keep it bottled up. Protection of human rights is essential for all round development of an individual’s personality to realize the primary needs of the students and staff and secure civil liberties for everybody, a grievance redressal cell has been constituted. The cell is indented to find solutions for problems like sexual harassment –any kind of physical or mental harassment, complaints regarding class room teaching-class room management, completion of syllabus, teaching methods etc., when they arise. The grievance redressal cell convenes meetings periodically and takes steps to redress the grievance.

Procedure for lodging complaint:
  • The members may feel free to put up a grievance in writing/or in the format available in the admin dept. and drop it in boxes.
  • The Grievance Cell will act upon those cases which have been forwarded along with the necessary documents.
  • The Grievance Cell will assure that the grievance has been properly solved in a stipulated time limit provided by the cell.
Responsibility for Redressal:
  1. The final responsibility for grievance redressal rests with the Principal of the School.
  2. The school expects that grievance redressal be time bound and result oriented. Every grievance is expected to be resolved within a reasonably period.
  3. The grievance Redressal cell of the school shall monitor status and progress of grievance Redressal and shall furnish report on grievance redressal position to the Chairman of the school.
Powers
  • In case of any grievance the members of the cell are empowered to sort out the problems at their level through discussion with students.
  • In case the members fail to find out any solution then the matter is referred to the Principal for final commitment on the matter.
  • Considering the nature and depth of the grievances due inquiry is made by the members of the cell and through personal discussion the matter is solved. If anybody is found to be guilty for any kind of nuisance, immediate action will be taken by the School Management.
Exclusions:

The grievance Redressal cell shall not entertain the following issues:

  • Decisions regarding award of scholarship, fee concessions, medals etc.;
  • Decisions made by the school about disciplinary matters and misconduct.
  • Decisions of the admissions offered by the school.
  • Decisions by competent authority on assessment and examination results.
Name of the redressal officer Ms. Rajamani.B.
E-Mail grievancecellbalsam@gmail.com
Phone number +91 7397775880
PREVENTION AGAINST SEXUAL HARASSMENT AND ABUSE

The objective is to effectively enforce gender equality and guarantee against sexual harassment and abuse. The committee develops guidelines to combat sexual harassment, deals with cases of discrimination, and recommends actions against guilty to management, in a time bound manner.

The employees approach committee regarding complains such as:

  • Physical contact and advances
  • Awkward and embarrassing remarks or jokes
  • Unwanted and improper flaunting of pictures or videos
  • Violate privacy

Enquiry begins once the complainant fills in the required form and submits a detailed statement of incidents/ allegations. The statement of allegation will be shared with the accused. Both parties shall be given opportunities to defend their case while maintaining confidentiality. Fair process shall be adopted to arrive at the decision. The process of enquiry and delivery of decisions shall not exceed 30 days.

If it is determined that harassment has occurred; prompt action shall be taken. The committee members will communicate the investigation details to management. The disciplinary action may include transfer, demotion or termination.

Committee includes Principal, Prevention against Sexual Harassment and Abuse Officer, Social worker